Binan GMA Manila Pangasinan Isabela UPH-DJGT Medical University  
University of
PERPETUAL HELP Home   |   Programs   |   Admission   |   Mission & Vision   |    Community Outreach Program   |   Research
National Hi-way, Sto. Niño, City of Biñan, Laguna
Search and Find
Free Access Database
New Acquisition
(Reference Online Assistant)
Guide for Visiting Researchers
Online Tutorials
Reference Periodicals
Educational Media
Resource Center (EMRC)
Undergraduate Theses
Law/Graduate School
Reference / Periodical 

This section provides assistance to the users by giving formal and informal instructions in the use of the library facilities, resources and services.
Library orientation, library tours and lectures are conducted to promote proper use of the library. The Periodical Section of the library is housed within the Reference Section.

It is an open – shelf collection of local and foreign periodicals which are acquired through subscription, gifts and exchange.

In the Library there are some sources which are consulted most frequently than other for certain kind of information. There are books, which because of their organization and arrangement lead themselves to quick easy use. There are other publications, which were planned and written to be referred to for pieces of information rather than to be read completely. These materials were to be brought together in one room called the Reference Section.

The Reference Section is not separated within itself, but it is also one of the parts of the UPHSL Main Library, which the students will use in their search for materials. The sources here are general for consultative purposes.

8:00 AM – 8:00 PM Monday to Friday

  1. Dictionaries – provides information about words – meaning, derivation, spelling, pronunciation, syllabication, usage and correct status.
  2. Encyclopedias- are concerned with subjects. It gives an overview of a topic, including definitions, descriptions, background, and bibliographical reference.
  3. Almanac – it gives the projection of the coming year, days, months, holidays, and weather forecast. It is a name given to a collection of miscellaneous facts and statistical information.
  4. Yearbook – also called annual, it presents the events of the past years in brief and concise form.
  5. Atlas – is a volume of maps, plots or chart with or without explanatory text.
  6. Directory – list of names and addresses of person, organization or institutions. It may provide other pertinent information, such as the purposes and officers of the organization.
  7. Bibliographical Dictionary – is a collection of sketches of varying lengths about the lives of individual arranged alphabetically by surname.
  8. Index – points out where information can be found. This is arranged alphabetically by subject or author.
  9. Bibliography – is a list of books and other materials. The materials or references are being described as to author, title and the imprint.
  10. Manual – this book contain procedures on instruction for doing activity.
  11. Undergraduate Theses – these are works of the undergraduate students from all colleges and are also limited to "Room Use Only ".

Periodical Section of the library is housed within the Reference Section. It is an open – shelf collection of local and foreign periodicals which are acquired through subscription, gifts and exchange.


  1. To provide materials from cultural and professional journals.
  2. To serve current magazines and daily newspapers.
  3. To provide current back issues of periodicals.

Activities in the Section:

  1. Receiving and recording of newly delivered periodical.
  2. Displaying newspapers, magazines and journals.
  3. Maintaining daily statistics.
  4. Indexing, periodical articles from the local and foreign titles.
  5. Preparing periodicals for finding.
  6. Doing housekeeping.

Periodical Collection Includes:

  1. Journals– is also one of the serial publications that appear usually at regular intervals, monthly, bimonthly, quarterly, semi-annually and annually. It publishes articles based on their research, fact – finding, and surveys. The experts write the articles in the journals.
  2. Magazines – issues out weekly, it carries an interesting article base on the real life experiences of the person/celebrities: contains home and beauty tips, poetry and fiction.
  3. Newspapers– this appears daily which give the most recent information on local and foreign land about the government, politics, editorial, weather forecast, sports and entertainment.

Steps in Recording Periodicals:

  1. Receiving – as soon as the periodical arrives, the magazines or journals are to be taken from the wrappers after ascertaining that these contain our own library's name and address.
  2. Arranging Periodicals – unwrapped periodicals are arranged in a particular order as in an alphabetical order.
  3. Recording – each periodical thus arranged and enter in the card. The month, day, and year are to be recorded by the periodical librarian on each card of specific titles.
  4. Marking – after noting down the important information on the periodicals register card, generally on ownership mark contains the name of the sections, library and its address.


Section Name



  1. Shelving of Periodicals – the arrangement of periodicals are in one straight alphabetical order by title. The periodicals are generally displayed in the wooden rocks so that back issues of each displayed.

The newspaper is displayed on the new stand near the display rack.

INDEX – a detailed and systematically arranged list of names, terms, topics or other item with exact page or other references about an item to enable it to be identified and trace.
INDEXES – Tells the exact location of an articles or sources of information.


Articles are written on 3 x 5 p-slip with the title of the articles, following by the author (author's initial and surname), then the date (month and year) of the periodicals, then the volume and page number. And on top should be assigned a particular heading.



After the volume is completed, these are to be bundled, with the binder's note on top each bundled periodical. Binder's note indicates the direction or the important information to be printed on the cover and spine of the bound periodicals.

There should be a written request from the Periodical Librarian addressed to the school director, starting the number of volumes to be bound and the corresponding amount to be paid. Once it is approved, the Periodical Librarian will notify the binder to pick-up the bundles of periodicals.

Old newspapers are being collected and compiled, according to their title by month and year.


  1. Accession Record
  2. Receipts
  3. Periodical Records ( register card)

Quick Links


  About Us
  Our Campuses
  Board of Directors
  Mission & Vision
  Doctoral / Masters
  Old Student
  Cross Enrollment
  Basic Education
  Online Services
  Online Grades
  Basic Education
  Management Services
  Location Map
  Corporate Directory
  Perpetual Help Placement

© 2014 University of Perpetual Help System - JONELTA
created by: Information Technology Services
Page Visitors: